Oral Presentation Guidelines

All speakers are kindly asked to prepare their presentations. English is the official language of the conference. The presenting authors are responsible for the presentation content.

Time reserved for scientific presentation is:

  • Length of Plenary lecture is 40 min. + 10 min. discussion
  • Length of Keynote lecture is 30 min. + 10 min. discussion
  • Length of Invited lecture is 15 min. + 5 min. discussion
  • Length of oral presentation is 10 min. + 5 min. discussion
  • Length of YSA[1] presentation is 8 min. + 2 min. discussion
  • Length of poster presentation is 2 min. in daily poster session

Oral Presentations Preparation

Presentation Format

The presentations should be always accompanied by PowerPoint (.pptx) with 16:9 aspect ratio in an up-to-date version, but older versions are also supported.

Please note that Apple Keynote and Prezi presentations are not supported.

When saving your final presentation to the USB stick please make sure to include your video files and all links to these multimedia files.

Please stick to the prepared presentation template, which you can download HERE.

Supported file types:

  • Presentation: PPT, PPA, PPTA, PPTX, PDF
  • Video: AVI, MPG, MKV, MOV, MP4, WMV
  • Audio: WMA, MP3, WAV
  • Pictures: JPG, GIF, BMP, TIF


Depositing the Presentation

Please, note that you cannot use your own computer due to the complexity of the streaming setup.

Your presentation must be handed over to the personnel in the LECTURE ROOM with USB stick, as far in advance as possible but at least 15 MINUTES before the start of the entire session where the presentation is to be displayed. The presentation for an early morning session should be handed over the evening before.

Meeting Lecture Room: Symphony & Rhapsody

We kindly ask all speakers NOT to come at the last minute with their own computer. All presentations must be uploaded in the LECTURE ROOM beforehand.

[1] YSA definitions: The presenting author is PhD and under the age of 32 on or before 27 June 2022, present paper at plenary session at the main conference, application for Young Scientist Award is indicated at on-line Abstract Submission  


Poster Guidelines

All speakers are kindly asked to prepare their poster. English is the official language of the conference.

Poster Preparation

All accepted posters will be printed and mounted by organisers. PDF file of the poster must be submitted via the system in a print quality no later than 17 June 2022 (please use the same log in and password as for submitting the abstract, in POSTER UPLOAD section, press the button and follow the instructions). Once your poster is checked, we will get back to you with a confirmation .

Poster dimensions and tips

Poster dimensions:

Width: 90 cm (35.4 inches)

Heigh: 120 cm (47.2 inches).

Orientation: Portrait


Each poster should normally contain the following:

• A short, descriptive title (no abbreviations)

• Full names of contributing authors

• Authors’ affiliations

• An introduction laying out the purpose of the presentation. Prepare a pitch, to explain the main message of your work in 1 minute, making use of the pictures and figures on your poster.

• A narrative (methods, materials, results). Be brief. Use bullet points and only the most relevant text. 200-300 words are more than enough for the main text.

• Conclusion and aim using bold or colored fonts (clear and simple, emphasising implications for practice)


The poster should be readable from 2 to 3 meters distance, recommended font size is:

  • At least 60pt for the title.
  • At least 44pt for the authors/affiliations and possible headings of sections.
  • At least 36pt for the body text.


Pictures and graphic

Particular attention should be paid to the resolution of pictures and photos. As a rule of thumb, use at least 300dpi resolution. Make use of colour and graphics. At least 3 pictures or figures are recommended to graphically show your study design and results.

Poster mounting and removing

Poster boards will be given specific numbers. The poster number will be sticked to the poster panel, and you will have the poster number sticked to your nametag. The organizers will provide suitable fixing materials and on-site assistance will be available to help you to display your poster.

The Poster area will be open for poster mounting on the first day. The mounting of posters will take place on Monday 27 June, from 8:00 to 09:00.

All materials must be removed by the owner of the poster by the end of the daily programme on Thursday 30 June, between 18:00 and 19:00. Posters left behind will be automatically removed and disposed.